Curtin Uni Football Club

Info - Team Managers


About

Team Managers are an essential part of every Curtin team. They help coordinate players and parents, allowing m coaches to focus on the technical aspects of training and player development. 

 

Team Managers - Juniors

Duties - All Junior Age Groups

  • Register as a "Volunteers and Staff Non Coaching Juniors" on www.playfootball.com.
  • Create a user profile on SQUADI register.squadi.com
  • Ensure all players are registered and approved to play i.e. they appear in the available players list on SQUADI - This is essential for insurance.
  • Work with your Age Group Coordinator to resolve any queries, issues you/your team may have.
  • Download TeamApp on your phone, join 'Curtin Uni Football Club' and request to join the access group 'Managers - Junior U8-18s'. Once approved, you can access this Team Managers - Junior Teams chat room.
  • Ensure good communications between parents and the club by getting everyone signed up to the Curtin Football 'Team App' - instructions here.
  • Setup a communication system for your team parents and coach, eg Stack TeamApp (CUFC or setup your own), Squadi, Heja, WhatsApp, facebook, SMS or email - choose whatever works best for you!
  • Coordinate player availability with coach and parents.
  • Check/update your Team Page (if being used) to ensure all details are accurate/complete.
  • Encourage parents to participate - See Junior Parents Guidelines and the Code of Conduct.
  • Keep equipment storerooms neat and organised, as per the Equipment Guidelines.
  • Use Equipment Check-Out System for shared equipment, especially pitch kits.
  • Roster parents for team duties such as pitch setup, fruit, scoring, timekeeping, etc.
  • Familiarise yourself with the Policies and First Aid information on the Coaches' Info page
  • Arrange prompt replacement of first aid items used from the team kit, e.g., cold packs, bandages, etc.
  • Before the game, enter your pre-game Team Selection via SQUADI  (easiest on a computer or tablet) - see login and resources below.
  • When home team, live score (at game) or enter results post-game via SQUADI - see login and resources below.
  • Roster or appoint a parent volunteer as line referee.
  • Coordinate volunteers for team canteen duty (if applicable).

Duties - Under 5-12's only

Duties - Under 13-16's only

  • Book pitches for any pre-season scratch matches (procedure below).
  • When home team, before the game, check UPDATE LINK this link and view the bottom of the match page to see if a FW Referee has been appointed. If not, a parent/volunteer will need to referee your match.  See referee resources. Your Group Coordinator may be able to assist in finding a volunteer/external referee.
  • Before the game, pay referees fees (50% of the total fee) - link in resources below. Funds will be pre-paid or reimbursed by adding your request to the Online Reimbursement Form. 

SQUADI

This is a new system adopted by FootballWest in 2023 that everybody is learning (including FootballWest).

SQUADI Guide

Resources - Juniors

See bottom of page.

 

Contacts - Juniors

Please contact your Age Group Coordinator

Coaches/Team Managers Chat Rooms JUNIORS & SENIORS - ask a question, seek advice.

Equipment Chat Room - Need equipment? Post a message here.  

 

Team Managers - Seniors

Duties 

  • Responsible for Match Day Football Ball
  • Roster/organise washing playing shirts. IMPORTANT: club shirts are NOT to be taken home by players.
  • Check here (may not be working) to see your game has been allocated a referee by FootballWest. If not, a volunteer will need to referee the match (home games only). Your Group Coordinator may also be able to assist in finding a volunteer/external referee.
  • Book pitches for any pre-season scratch matches (procedure below).
  • set up pitches and change rooms

Resources 

See bottom of page.

Contacts - Seniors

Please contact your Group Coordinator  

Change Room set up - Edinburgh Oval

A  range of change room signes have been printed and at in an orange folder at in the clubhouse cupboard.  Pick the most appropriate ones based on, genders of players playing, need for match officals, volume of teams and put on the doors at the start of the day.  Put away at end of day when not in use.

Open public toilets - call security to have disable toilet open for uni sex change rooms, also ask them to open the external door to access new public toilets in stadium.  If they will not open, talk to stadium staff.  if that doesn't work email campbell about the issue.

Bookings - Edinburgh Oval

How to book a home friendly match. IMPORTANT: requires minimum 1 week notice.

Things to remember

  • Try to align games with other teams on adjacent pitches and factor in the change rooms and canteen staff coverage.  
  • Change room space is limited, so try to stagger kick-off times e.g., 30 mins apart
  • Having more teams at home on similar times, means a better chance of getting the clubrooms staffed and reduces costs. It's also more fun!
  • Make sure you choose a pitch that is not being used:
    • Pitch A (Pitch 1): Nearest the clubrooms
    • Pitch B (Pitch 2): Nearest the carpark
    • Pitch C (Pitch 3): Furthest from the clubrooms, near the tree line

Process - Edinburgh Oval

  • For ad hoc bookings, complete this Internal Bookings Form and check against this Internal Grounds Booking Request
  • Email curtinbookings@gmail.com to confirm the university has placed the booking 
  • Complete this form to sanction the game with Football West and book a referee. Note: This is compulsory for insurance
  • Add the event to your Team Football Calendar, noting the pitch you have booked. This lets other teams see the game details and work around you.

Match Day - Edinburgh Oval

  • Pay the ref in cash. The club will reimburse you, providing steps are being taken to ensure it is players who have "the intent to register" this is required for insurance and all players are wearing correct club gear. To access cash, do one of these things:
    • Remove cash from till and complete cash removed from till form (documents section of Team App)
    • Pay with your own money and request a reimbursement by emailing executive@curtinfootball.com 

 

 

Bookings - Raphael Park

The club makes bookings for pre-season training plus in-season training and matches.

A booking is required for all pre-season training (outside the announced days and times), friendlies, rematches, or any other ground use.

For all bookings, cancellations, or queries please email bookings@curtinfootball.com 

 

 

Resources - Junior & Senior Teams

 Referee Fee Reimbursements

To receive reimbursement of prepayment of umpiring fees, please complete the Online Reimbursement Form. 

Other Payments/Reimbursements

Paying our suppliers and reimbursing members / team managers quickly is important to us. However, the system is run by volunteers who are trying their best, so please be patient. 

The following options are for payment for approved purchases only. Do not make a purchase unless you have approval.  

  1. Reimbursement: Requires authorisation prior to purchase and item for the club.  If paying from your own funds initially, you need to keep the receipt or invoice, and specify who approved the spend in this Online Reimbursement Form.  Note payments can take up to 3 weeks to be approved and processed. 
  2. Supplier Invoices: Unpaid supplier invoices can be sent to accounts@curtinfootball.com 
  3. Club Debit Card: Requires committee member approval and due process.  Invoices and receipts need to be uploaded to this Google folder.  

Who can spend money?

The club has the following limits of authority.

  • Up to $100 - can be approved by any committee member. E.g., cable ties from bunnings, washing up liquid for club house. Requires committee member approval.
  • Up to $200 - requires approval by an executive committee member i.e. President, Secretary, Treasurer or Vice President.  Approval required prior to purchase.
  • Up to $500 - can be approve with majority of executive committee.
  • Over $500 - requires a committee vote or must be part of a pre-approved budget (e.g. referee fees).