Curtin Uni Football Club

Info - Team Managers v2

About

Team Managers are an essential part of every Curtin team. They help coordinate players and parents, allowing m coaches to focus on the technical aspects of training and player development.

Payments & Reimbursements 

Paying our suppliers and reimbursing members / team managers quickly is important to us.  However, the system is run by volunteers who are trying their best, so please be patient. 


The following options are for payment for approved purchases only.  Do not make a purchase unless you have approval.

Option 1 - Reimbursement

If you have been authorised to purchase an item for the club, and have paid out of your own funds, and have a receipt or invoice, complete the form below.  Note you must be able to show who approved the spend:

Online form for reimbursement for authorised spending

Note: Payments can take up to 3 weeks to be approved and processed.

Option 2 - Email a Supplier Invoice

Unpaid supplier invoices can be sent to accounts@curtinfootball.com

Option 3 - Club Debit Card

Ask a committee member re: using a club credit card.  Due process for approval must be followed.  Invoices and receipts need to be uploaded to this Google folder.


Who can spend money?

The club has the following limits of authority.

  • Up to $100 - can be approved by any committee member.  E.g. cable ties from bunnings, washing up liquid for club house.  Check with committee member for approval.
  • Up to $200 - can be approved by an executive committee member i.e. President, Secretary, Treasurer or Vice President.  Again, approval is required prior to purchase.  
  • Up to $500 - can be approve with majority of executive committee. 
  • Over $500 - requires either a committee vote or be part of a pre-approved season budget.  Some things such as a full season of ref fees are already approved.

Team Managers - Juniors

 

Duties - All Junior Age Groups

  • Ensure all players are registered and approved to play i.e. they appear in the available players list on passport.mygameday.app - This is essential for insurance. 
  • Work with your Age Group Coordinator to resolve any queries, issues you/your team may have.
  • Download TeamApp on your phone, join 'Curtin Uni Football Club' and request to join the access group 'Managers - Junior U8-18s'.  Once approved, you can access this Team Managers - Junior Teams chat room.  
  • Ensure good communications between parents and the club by getting everyone signed up to the Curtin Football 'Team App' - instructions here.
  • Coordinate player availability with coach and parents.
  • Check/update your Team Page (if being used) to ensure all details are accurate/complete.
  • Encourage parents to participate - See Junior Parents  Guidelines and the Code of Conduct.
  • Keep equipment storerooms neat and organised, as per the Equipment Guidelines.
  • Use Equipment Check-Out System for shared equipment, especially pitch kits.
  • Roster parents for team duties such as pitch setup, fruit, scoring, timekeeping, etc.
  • Familiarise yourself with the Policies and First Aid information on the Coaches' Info page
  • Arrange prompt replacement of first aid items used from the team kit, e.g., cold packs, bandages, etc.
  • Before the game, enter your pre-game Team Selection via passport.mygameday.app  (easiest on a computer or tablet) - see login and resources below.
  • When home team, live score (at game) or enter results post-game via passport.mygameday.app - see login and resources below.
  • Roster or appoint a parent volunteer as line referee.
  • Coordinate volunteers for team canteen duty (if applicable).

Duties - Juniors Under 5-12's only

Duties - Juniors Under 13-16's only

  • Book pitches for any pre-season scratch matches (procedure below).
  • When home team, before the game, check this link and view the bottom of the match page to see if a FW Referee has been appointed.  If not, a parent/volunteer will need to referee the match. Your Group Coordinator may be able to assist in finding a volunteer/external referee.
  • Before the game, pay referees fees (50% of the total fee) - link in resources below. Funds will be pre-paid or reimbursed by adding your request on this form.

GameDay Passport Login/User Account - Juniors

The GameDay app does not currently allow results entry.

Please use website https://passport.mygameday.app

USER ACCOUNT

    Username:  results@curtinfootball.com

    Password:  ask on Junior Coaches and Managers chat.

TUTORIAL:  watch CUFC's GameDay Passport video walk-through

Resources - Juniors 

See bottom of page.   

Contacts - Juniors

Please contact your Age Group Coordinator

Coaches/Team Managers Chat Rooms JUNIORS & SENIORS - ask a question, seek advice.

Equipment Chat Room - Need equipment? Post a message here.

Team Managers - Seniors

Duties - Seniors

  • Responsible for Match Day Football Ball
  • Roster/organise washing playing shirts. IMPORTANT: club shirts are NOT to be taken home by players.
  • Check here (may not be working) to see your game has been allocated a referee by FootballWest. If not, a volunteer will need to referee the match (home games only). Your Group Coordinator may also be able to assist in finding a volunteer/external referee.
  • Book pitches for any pre-season scratch matches (procedure below).

Resources - Seniors

See bottom of page.  

 

Contacts - Seniors

Please contact your Group Coordinator

 

Ground Bookings - Edinburgh Oval 

How to book a home friendly match.  IMPORTANT: requires minimum 1 week notice. 

Things to remember 

  • Try to align games with other teams on adjacent pitches and factor in the change rooms and canteen staff coverage. Double check the booking spreadsheet 
  • Change room space is limited, so try to stagger kick-off times e.g., 30 mins apart
  • Having more teams at home on similar times, means a better chance of getting the clubrooms staffed and reduces costs. It's also more fun! 
  • Make sure you choose a pitch that is not being used:
    • Pitch A (Pitch 1): Nearest the clubrooms
    • Pitch B (Pitch 2): Nearest the carpark
    • Pitch C (Pitch 3): Furthest from the clubrooms, near the tree line

Process - Edinburgh Oval

  1. For ad hoc bookings, complete this Internal Bookings Form
  2. Email curtinbookings@gmail.com
  3. Confirm the university has placed the booking via 
  4. Complete this form to sanction the game with Football West and book a referee.  Note: This is compulsory for insurance 
  5. Add the event to your Team Football Calendar, noting the pitch you have booked. This lets other teams see the game details and work around you. 

On Match Day - Edinburgh Oval 

  •   Pay the ref in cash.  The club will reimburse you, providing steps are being taken to ensure it is players who have "the intent to register" this is required for insurance and all players are wearing correct club gear.  To access cash, do one of these things:
    • Remove cash from till and complete cash removed from till form (documents section of Team App)
    • Pay with your own money and request a reimbursement by emailing executive@curtinfootball.com 

Ground Bookings - Raphael Park 

The club makes bookings for pre-season training plus in-season training and matches.

A booking is required for all pre-season training (outside the announced days and times), friendlies, rematches, or any other ground use.

For all bookings, cancellations, or queries please email bookings@curtinfootball.com 

  

Resources - All Teams